Documentary Requirements for Registration of SWDA
Application Form for Registration(DSWD-SB-GF-046_REV 01
View Documentary Requirements for Registration of SWDA
- Duly Accomplished and Notarized Application Form (DSWD-GF-010-REV_01 Application Form for Registration)
- Updated Copy of Certificate of Registration and latest Articles of Incorporation and by-laws indicating that the organization’s primary purpose is within the purview of social welfare and development issued by SEC that gives a juridical personality to a non-stock non-profit organization to operate in the Philippines.
- One (1) copy of any of the following:
- 3.1 Handbook or Manual Operations of its programs policies and procedures to attain its purposes
- 3.2 Brochure
- 3.3 Duly signed Work and Financial Plan at least two (2) Years by the Head of Agency (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
Checklist of Requirements – DSWD-SB-GF-038_REV 01_Checklist of Reqs for Private Aux and SWAs
Assessment Tool – DSWD-SB-GF-059_REV 01_Registration Assessment Tool
View Documentary Requirements for Licensing of Auxiliary SWDA and Social Work Agency
- Requirements for Applicants Intending to Operate
- Basic Requirements
- Duly Accomplished and Notarized Application Form (DSWD-SB-GF-047_REV 01_Application Form for Licensing)
- a) A certification of plan to hire the required Registered Social Worker(RSW) or staff complement (DSWD-SB-GF-058_REV 01_Certification of Hired Social Worker); or b) Profile Employees and volunteers, whichever is applicable (DSWD-SB-GF-064_REV 01_Profile of Employees)
- Manual of Operation containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others (DSWD-SB-GF-049_REV 01_MANUAL OF OPERATION)
- Profile of Board of Trustees (DSWD-SB-GF-063_REV 01_Profile of Governing Board)
- Documents Establishing Corporate Existence and Regulatory Compliance
- Certified true copy of General Information Sheet issued by SEC
- Documents Establishing Track Record and Good Standing
- Notarized certification from the Board of Trustees and/ or the funding agency to financially support the organization’s capacity to operate for at least two (2) years
- Work and Financial Plan for the two (2) succeeding years (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
- Basic Requirements
- Requirements for Applicants Already Implementing Prior its Application
- Basic Requirements
- Duly Accomplished and Notarized Application Form (DSWD-SB-GF-047_REV 01_Application Form for Licensing)
- Manual of Operation containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others (DSWD-SB-GF-049_REV 01_MANUAL OF OPERATION)
- Profile of Board of Trustees (DSWD-SB-GF-063_REV 01_Profile of Governing Board)
- Profile of Employees and Volunteers (DSWD-SB-GF-064_REV 01_Profile of Employees)
- For Social Work Agency, to consider the following staff requirement:
- At least one (1) RSW to supervise and take charge of its social work functions for residential care agencies and community based agencies that caters to beneficiaries that requires social case management.
- For Center Based (Residential Based), to observe the caseload requirement of client ratio of the social worker and house parent
- For Center Based (Non-Residential Based), to observe at least one full time social worker for drop in center, processing center and vocational rehabilitation center while for senior citizens center and the like, a part-time social worker is considered.
- For Community Based, implementing community development or community organizing, any of the following shall be hired in full/part time basis per region:
- Graduate of Bachelor Degree in Social Work or Community Development; or
- Other professional who have at least three (3) year work experiences in the field of social welfare and development
- For Auxiliary SWDA, at least one (1) full time staff who will manage its operations
- For Social Work Agency, to consider the following staff requirement:
- Documents Establishing Corporate Existence and Regulatory Compliance
- Certified true copy of General Information issued by SEC
- Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application)
- ABSNET Membership- Certification from the Regional ABSNET (RAB) President or Chairperson of the Cluster ABSNET (CAB) or the authorized ABSNET Officer attesting the active ABSNET membership of the applicant SWDA (DSWD-SB-GF-065_REV 01_ABSNET Active Membership certification) *Not applicable for the first time applicants
- Declaration of Commitment from the applicant SWDA of no support to tobacco in compliance with provisions of Executive Order No. 26 of 2017 (Providing for the Establishment of Smoke-Free Environments in public and Enclosed Places) and RA No. 9211 (Tobacco Regulation Act of 2003) (DSWD-SB-GF-056_REV 01_Declaration of Commitment)
- Documents Establishing Track Record and Good Standing
- Duly signed Work and Financial Plan for the two (2) succeeding years (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
- Notarized certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years
- Annual Accomplishment Report of the previous year (DSWD-SB-GF-051_REV 01_Annual Report)
- Audited Financial Report of the previous year. Audited Financial Report submitted to SEC and/ or Bureau of Internal Revenue (BIR) shall be accepted. However, financial report based on the DSWD template shall also be submitted. For those SWDAs with a total revenue of less than Php 500,000.00, and unaudited financial statement prepared by the Financial Officer and concurred by the Head of Agency may suffice (DSWD-SB-GF-053_REV 01_Financial Report)
- Profile of clients/ community being served for the preceding and current year (DSWD-SB-GF-062 _REV 01_Profile of Clients Beneficiaries Served)
- Basic Requirements
- Additional Requirements
- Basic Requirements
- For those operating in more than one region
- List of main and satellite/ branch offices with contact details, if any (DSWD-SB-GF-052 _REV 01_List of Main and Satellite Office)
- Certified true copy of the notarized written agreement of partnership or cooperation between the agency and its partner agency e.g Memorandum of Agreement (MOA), Contract of Partnership, among others
- For applicant SWAs Implementing Child Placement Services, Certification from DSWD or photocopy of the certificate of training attended by the hired RSW related to child placement service
- For those operating in more than one region
- Documents Establishing Corporate Existence and Regulatory Compliance
- For those operating in more than one region
- Validation report from concerned DSWD Field Office or Certification from Regional ABSNET/ Cluster of LGU attesting to the existence and status of operation of the organization in the area/s of jurisdiction (DSWD-SB-GF-057_REV 01_LSWDO ABSNET CERTIFICATION OF SWDA_S EXISTENCE). There is no need to get validation report/ certification of existence for the region where the main office of the applicant is located.
- For Center Based (Residential Based and Non-Residential Based), copy of the valid safely certificates namely:
- Occupancy permit (only for new buildings) or Annual Building Inspection/ Structural Safety Certificate (for old buildings)
- Fire Safely Inspection Certificate
- Water Potability Certificate or Sanity Permit
- For applicant serving within the Ancestral Domains of Indigenous People (IP) – Photocopy of NGO Accreditation from the NCIP
- For those operating in more than one region
- Documents Establishing Track Record and Good Standing
- For applicant with past and current partnership with the DSWD that involved transfer of funds, Certification from DSWD Office and/or other concerned agencies that the applicant is free from any financial liability/ obligation (DSWD-SB-GF-055_REV 01_Certification Free from Financial Liability)
- Basic Requirements
Checklist of Requirements:
- DSWD-SB-GF-039_REV 01_Checklist for Licensing of SWA – Intending to Operate
- DSWD-SB-GF-040_REV 01_Checklist for Licensing of Auxiliary SWDA – Intending to Operate
- DSWD-SB-GF-042_REV 01_Checklist for Licensing of SWA – Already Implementing
- DSWD-SB-GF-041_REV 01_Checklist for Licensing of Auxiliary SWDA – Already Implementing
Assessment Tool:
View Documentary Requirements for Licensing of Auxiliary SWDA and Social Work Agency
- Requirements for Applicants Intending to Operate
- A. Basic Requirements
- Duly Accomplished and Notarized Application Form (DSWD-GF-010-REV_01 Application Form for Licensing for Intending to Operate)
- Manual of Operation containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others (DSWD-SB-GF-049_REV 01_MANUAL OF OPERATION)
- Duly Accomplished and Notarized Application Form (DSWD-GF-010-REV_01 Application Form for Licensing for Intending to Operate)
- B. Documents Establishing Track Record and Good Standing
- Notarized certification from the Board of Trustees and/ or the funding agency to financially support the organization’s capacity to operate for at least two (2) years
- Work and Financial Plan for the two (2) succeeding years (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
- A. Basic Requirements
- Requirements for Applicants Already Implementing Prior its Application
- A. Basic Requirements
- Duly Accomplished and Notarized Application Form (DSWD-GF-010_REV_01 Application Form for Already Operational)
- Manual of Operation containing the SWDAs program and administrative policies, procedures and strategies to attain its purpose/s among others (DSWD-SB-GF-049_REV 01_MANUAL OF OPERATION)
- Profile of Board of Trustees (DSWD-SB-GF-063_REV 01_Profile of Governing Board)
- Profile of Employees and Volunteers (DSWD-SB-GF-064_REV 01_Profile of Employees)
- a. For Social Work Agency, to consider the following staff requirement:
- a. 1 At least one (1) RSW to supervise and take charge of its social work functions for residential care agencies and community based agencies that caters to beneficiaries that requires social case management.
- a.2 For Center Based (Residential Based), to observe the caseload requirement of client ratio of the social worker and house parent
- a.3 For Center Based (Non-Residential Based), to observe at least one full time social worker for drop in center, processing center and vocational rehabilitation center while for senior citizens center and the like, a part-time social worker is considered.
- a.4 For Community Based, implementing community development or community organizing, any of the following shall be hired in full/part time basis per region:
- a.4.1 Graduate of Bachelor Degree in Social Work or Community Development; or
- a.4.2 Other professional who have at least three (3) year work experiences in the field of social welfare and development
- b. For Auxiliary SWDA, at least one (1) full time staff who will manage its operations
- a. For Social Work Agency, to consider the following staff requirement:
- Documents Establishing Corporate Existence and Regulatory Compliance
- Certified true copy of General Information issued by SEC
- Certification of no derogatory information issued by SEC (for those operating more than six (6) months upon filing of the application)
- ABSNET Membership- Certification from the Regional ABSNET (RAB) President or Chairperson of the Cluster ABSNET (CAB) or the authorized ABSNET Officer attesting the active ABSNET membership of the applicant SWDA (DSWD-SB-GF-065_REV 01_ABSNET Active Membership certification) *Not applicable for the first time applicants
- Declaration of Commitment from the applicant SWDA of no support to tobacco in compliance with provisions of Executive Order No. 26 of 2017 (Providing for the Establishment of Smoke-Free Environments in public and Enclosed Places) and RA No. 9211 (Tobacco Regulation Act of 2003) (DSWD-SB-GF-056_REV 01_Declaration of Commitment)
- Documents Establishing Track Record and Good Standing
- Duly signed Work and Financial Plan for the two (2) succeeding years (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
- Notarized certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years
- Annual Accomplishment Report of the previous year (DSWD-SB-GF-051_REV 01_Annual Report)
- Audited Financial Report of the previous year. Audited Financial Report submitted to SEC and/ or Bureau of Internal Revenue (BIR) shall be accepted. However, financial report based on the DSWD template shall also be submitted. For those SWDAs with a total revenue of less than Php 500,000.00, and unaudited financial statement prepared by the Financial Officer and concurred by the Head of Agency may suffice (DSWD-SB-GF-053_REV 01_Financial Report)
- Profile of clients/ community being served for the preceding and current year (DSWD-SB-GF-062 _REV 01_Profile of Clients Beneficiaries Served)
- A. Basic Requirements
- Additional Requirements
- Basic Requirements
- For those operating in more than one region
- List of main and satellite/ branch offices with contact details, if any (DSWD-SB-GF-052 _REV 01_List of Main and Satellite Office)
- Certified true copy of the notarized written agreement of partnership or cooperation between the agency and its partner agency e.g Memorandum of Agreement (MOA), Contract of Partnership, among others
- For applicant SWAs Implementing Child Placement Services, Certification from DSWD or photocopy of the certificate of training attended by the hired RSW related to child placement service
- Documents Establishing Corporate Existence and Regulatory Compliance
- For those operating in more than one region
- Validation report from concerned DSWD Field Office or Certification from Regional ABSNET/ Cluster of LGU attesting to the existence and status of operation of the organization in the area/s of jurisdiction (DSWD-SB-GF-057_REV 01_LSWDO ABSNET CERTIFICATION OF SWDA_S EXISTENCE). There is no need to get validation report/ certification of existence for the region where the main office of the applicant is located.
- For Center Based (Residential Based and Non-Residential Based), copy of the valid safely certificates namely:
- Occupancy permit (only for new buildings) or Annual Building Inspection/ Structural Safety Certificate (for old buildings)
- Fire Safely Inspection Certificate
- Water Potability Certificate or Sanity Permit
- For applicant serving within the Ancestral Domains of Indigenous People (IP) – Photocopy of NGO Accreditation from the NCIP
- Documents Establishing Track Record and Good Standing
- For applicant with past and current partnership with the DSWD that involved transfer of funds, Certification from DSWD Office and/or other concerned agencies that the applicant is free from any financial liability/ obligation (DSWD-SB-GF-055_REV 01_Certification Free from Financial Liability)
Checklist of Requirements:
- DSWD-SB-GF-039_REV 01_Checklist for Licensing of SWA – Intending to Operate
- DSWD-SB-GF-040_REV 01_Checklist for Licensing of Auxiliary SWDA – Intending to Operate
- DSWD-SB-GF-042_REV 01_Checklist for Licensing of SWA – Already Implementing
- DSWD-SB-GF-041_REV 01_Checklist for Licensing of Auxiliary SWDA – Already Implementing
Assessment Tool:
- Basic Documents
- Duly Accomplished and Notarized Application Form (DSWD-SB-GF-048_REV 01_Application for Accreditation, DSWD-SB-GF-068_REV 01_Application form for accreditation of Senior Citizens Center)
- Pre-accreditation assessment conducted by concerned FO
- Duly Accomplished Pre-accreditation assessment tool signed by the SWA’s Head of Agency or Authorized Representative
- Documents Establishing Corporate Existence and Regulatory Compliance
- Certification of no derogatory information issued by SEC (except those in operation for less than six (6) months upon filing of the application). Not applicable for public SWDAs.
- ABSNET Membership. Certification from the Regional ABSNET (RAB) President or Chairperson of the Cluster ABSNET (CAB) of the authorized ABSNET Officer attesting the active ABSNET membership of the applicant SWA. (DSWD-SB-GF-065_REV 01_ABSNET Active Membership certification)
- Documents Establishing Track Record and Good Standing
- Work and Financial Plan for the two (2) succeeding years (DSWD-SB-GF-054_REV 01_Work and Financial Plan)
- Notarized Updated Certification from the Board of Trustees and/or the funding agency to financially support the organization’s to operate for at least two (2) years. Not applicable for public SWDAs.
- Annual Accomplishment Report of the previous year (DSWD-SB-GF-051_REV 01_Annual Report)
- Audited Financial Report of the previous year (DSWD-SB-GF-053_REV 01_Financial Report)
- Profile of clients/ community being served for the preceding and current year (DSWD-SB-GF-062 _REV 01_Profile of Clients Beneficiaries Served)
- Documents Establishing Corporate Existence and Regulatory Compliance
- Declaration of Commitment from the applicant SWDA of no support to tobacco in compliance with provisions of Executive Order No. 26 of 2017 (Providing for the Establishment of Smoke-Free Environments in public and Enclosed Places) and RA No. 9211 (Tobacco Regulation Act of 2003) (DSWD-SB-GF-056_REV 01_Declaration of Commitment)
- Additional Requirements
- Basic Documents
- Manual of Operations (MOP)
- Profile of Board of Trustees (DSWD-SB-GF-063_REV 01_Profile of Governing Board)
- Profile of Employees and Volunteers. Staff requirement shall be based on Staff Client ratio per standards on accreditation of specific programs and services
- For those operating in more than one region. List of main and satellite/ branch offices, if any (DSWD-SB-GF-052 _REV 01_List of Main and Satellite Office)
- For applicant SWA’s implementing Child Placement Services. Certification from DSWD or photocopy of the certificate of training attended by the hired RSW related to child placement service
- Documents Establishing Corporate Existence and Regulatory Compliance
- Certified true copy of General Information Sheet issued by SEC or any regulatory agencies. Not applicable for public SWDAs
- For Center Based (Residential Based and Non-Residential Based), Copy of the valid safety certificates namely:
- Occupancy permit (only for new buildings) or Annual Building Inspection/ Structural Safety Certificate (for old buildings)
- Fire Safety Inspection Certificate
- Water Potability Certificate or Sanitary Permit
- For applicant serving within the Ancestral Domains of Indigenous People (IP) – Photocopy of NGO Accreditation from the National Council on IP (NCIP)
- Documents Establishing Track Record and Good Standing
- For applicant with past and current partnership with the DSWD that involved transfer of funds, Certification from DSWD Office and/or other concerned agencies that the applicant is free from any financial liability/ obligation (DSWD-SB-GF-055_REV 01_Certification Free from Financial Liability)
- Basic Documents
Checklist of Requirements:
- DSWD-SB-GF-043_REV 01_Checklist of Requirements for Accreditation of SWAs Programs and Services (Center-based/ Residential and Non-Residential)
- DSWD-SB-GF-044_REV 01_Checklist of Requirements for Accreditation of SWA_s Programs and Services (Community-based)
- DSWD-SB-GF-045_REV 01_Checklist of Requirements for Accreditation of Senior Citizens Center (SCC)
Assessment Tool:
- DSWD-SB-GF-074_REV 01_Assessment Tool for the Accreditation of Center-based (Residential)/ SWD Programs and Services
- DSWD-SB-GF-066_REV 01_Assessment Tool for Accreditation of Community based/SWD Programs and Services
- DSWD-SB-GF-094_REV 00_Assessment Tool For Accreditation of Child Placement Services
- DSWD-SB-GF-067_REV 01_Assessment Tool for the Accreditation of Senior Citizens Center
Application Form – DSWD-SB-GF-024_REV 01_Application Form for the Accreditation of Social Workers Managing Court Cases
DSWD-SB-GF-027_REV 01_Summary of Documentation of Case Managed
Checklist of Requirements:
- DSWD-SB-GF-022_REV 01_Checklist of Requirements on Accreditation of SWMCCs for Supervising Social Workers
- DSWD-SB-GF-023_REV 01_Checklist of Requirements on Accreditation of SWMCCs for Direct Social Workers
Assessment Tool:
Application Form – DSWD-SB-GF-017_REV 01_Application Form for the Accreditation of Pre-Marriage Counselor
Checklist of Requirements – DSWD-SB-GF-016_REV 01_Checklist of Requirements on Accreditation of Pre-Marriage Counselors
Assessment Tool – DSWD-SB-GF-018_REV 01_Assessment Tool in the accreditation of pre-marriage counselors
Other Documentary Requirements:
Civil Society Organization Implementing Accreditation
Application Form – DSWD-SB-GF-002_REV 01_Application form for the accreditation of CSOs
Checklist of Requirements – DSWD-SB-GF-001_REV 01_Implementing CSO Accreditation Document Checklist
Assessment Tool – DSWD-SB-GF-006_REV 01_Assessment Tool for the Accreditation of CSO to Implement DSWD Projects
Other Documentary Requirements:
- DSWD-SB-GF-003_REV 01_Implementing Civil Society Organizations – List of On-Going and Completed Projects and Programs
- DSWD-SB-GF-004_REV 01_Implementing CSO Profile of Board Directors Trustees Officers and Employees
- DSWD-SB-GF-005_REV 01_Certification of No Default or Delay in Liquidating Funds
- DSWD-SB-GF-007_REV 01_Validation Report (Template)
Civil Society Organization Beneficiary Accreditation
Application Form – DSWD-SB-GF-010_REV 01_Application Form for the Accreditation of Civil Society Organization as a Beneficiary of DSWD
Checklist of Requirements:
- DSWD-SB-GF-008_REV 01_Checklist of Requirements on Accreditation of Beneficiary Civil Society Organizations Organized by SLP
- DSWD-SB-GF-009_REV 01_Checklist of Requirements on Accreditation of Beneficiary Civil Society Organizations
Assessment Tool – DSWD-SB-GF-015_REV 01_Assessment Tool – Beneficiary CSOs
Other Documentary Requirements:
DSWD-SB-GF-011_REV 01_Beneficiary List of Projects and Programs
DSWD-SB-GF-012_REV 01_Roster List of Officers and Members
Application Form – DSWD-SB-GF-080_REV 01_Application for Authority to Conduct Solicitation/Fund Raising Campaign
Checklist of Requirements:
- DSWD-SB-GF-075_REV 01_Checklist of Requirements for Fund Raising Campaign Authority (Individual Endorsed by the LGU)
- DSWD-SB-GF-076_REV 01_Checklist of Requirements for Fund Raising Campaign Authority (Individual Endorsed by the SWA)
- DSWD-SB-GF-077_REV 01_Checklist of Requirements for Regular Fund Raising Campaign Authority (SWDA with valid License and/or Accreditation)
- DSWD-SB-GF-078_REV 01_Checklist of Requirements for Fund Raising Campaign Authority (Non-Government Organization/ Association)
- DSWD-SB-GF-079_REV 01_Checklist of Requirements for Fund Raising Campaign Authority (Government Agencies)
Assessment Tool:
- DSWD-SB-GF-081_REV 01_Assessment Form for the Application for Regional Authority to Conduct Fund Campaign
- DSWD-SB-GF-082_REV 01_Assessment Form for the Application for National Authority to Conduct Fund Campaign
Other Documentary Requirements:
- DSWD-SB-GF-083_REV 01_Project Proposal for Solicitation Activity
- DSWD-SB-GF-084_REV 01_Profile of Governing Board for Issuance of Solicitation Permit
- DSWD-SB-GF-085_REV 01_Undertaking to Comply with the Requirements on Public Solicitation Permit During State of Local Emergency/ Calamity
- DSWD-SB-GF-086_REV 01_Undertaking to Comply with the Requirements on Public Solicitation Permit During State of National Emergency/ Calamity
- DSWD-SB-GF-087_REV 01_Undertaking for GAs/ Corporations/ Organizations During State of Emergency/ Calamity
- DSWD-SB-GF-088 _REV 01_Board Resolution
- DSWD-SB-GF-089_REV 01_Pledge of Commitment
- DSWD-SB-GF-090_REV 01_Fund Utilization Report
- DSWD-SB-GF-091_REV 01_Sample Barangay Certification
- DSWD-SB-GF-092 _REV 01_Conforme Letter for Fund Raising Campaign
- DSWD-SB-GF-093_REV 01_Fund Utilization Guide for Proceeds of Solicitation or Fund Raising Activities
Application Form – DSWD-SB-GF-029_REV 01_Application Form Annex A Form 1, S800(M) CMTA
Checklist of Requirements – DSWD-SB-GF-028_REV 01_Checklist Duty Exempt Importation
Assessment Tool – DSWD-SB-GF-032_REV 01_Assessment Form Annex D
Other Documentary Requirements:
- DSWD-SB-GF-030_REV 01_Plan of Distribution Annex B
- DSWD-SB-GF-031_REV 01_Distribution Report Annex C
- DSWD-SB-GF-033_REV 01_Review Form Annex E
- DSWD-SB-GF-034_REV 01_Inspection Report Annex F
- DSWD-SB-GF-035_REV 01_Endorsement letter to Department of Finance (DOF) Annex G
- DSWD-SB-GF-036_REV 01_Conforme Letter to SWDA For Completion of Post Facilitation Requirements Annex H
- DSWD-SB-GF-037_REV 01_Letter to DSWD Field Office (Applicant SWDA Endorsed to DOF for FO Monitoring) Annex I